How To Be More Productive By Using The “Eisenhower Matrix”


One of biggest problems of modern society is time management. What’s worse is that most of us do whatever we have to do with a deadline-induced panic, anxiety, and stress. The result? Incomplete tasks, canceled plans, and more stress. There are, however, several methods of time management, and here’s one of them: the Eisenhower Matrix.

“What is important is seldom urgent, and what is urgent is seldom important."

- Dwight D. Eisenhower, 34th President of the United States

24 hours is never enough...

Especially in business life, time management is extremely crucial.

One of the biggest mistakes we make when managing our time is focusing on the urgent tasks first. However, many “urgent” tasks don’t really matter much.

The opposite is also true. Most of the time “important” tasks are not really that urgent. In fact, this mistake is the reason behind why we can’t manage our time properly.

To be able to overcome this common problem, we can use several time management methods.

And almost all of them focus on prioritizing the tasks in the most efficient way.

The Eisenhower Matrix is one of the simplest models we can use when managing our time.

This matrix, developed by the former US President, Dwight D. Eisenhower, divides a coordinate system into four quadrants: "urgent - not urgent" and “important - not important," so the current tasks at hand should be categorized and prioritized accordingly.

1. Important/Urgent: Do it immediately.

Important/Urgent quadrant are done immediately and personally e.g. crises, deadlines, problems.

2. Important/Not Urgent: Decide when you will do it.

Important/Not Urgent quadrant get an end date and are done personally e.g. relationships, planning, recreation.

3. Unimportant/Urgent: Delegate to somebody else.

Unimportant/Urgent quadrant are delegated e.g. interruptions, meetings, activities.

4. Unimportant/Not Urgent: Do it later.

Unimportant/Not Urgent quadrant are dropped e.g. time wasters, pleasant activities, trivia.

In short, it may be useful to remember this matrix while prioritizing the tasks needed to be done!

If you really think you can't manage your time well, then you probably have tried different methods. But if you’re still confused and stressed out, you may give this technique a chance!

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